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Writing an Impactful Grant Writer Cover Letters: Do's, Don'ts and Examples

grant writing Aug 07, 2023

When applying for a grant, whether it's a federal or foundation grant, you need to include a cover letter along with your full proposal. The grant cover letter should be compelling and unique, highlighting the reasons why the potential funder should invest in your project. With this in mind, creating an effective grant cover letter can seem like a daunting task. But with the right approach, you can make your grant cover letter stand out letters and letter stand out from the crowd and increase your chances of success.

In the first and last paragraph of this article, we'll provide some tips for writing an impactful grant cover letter, as well as several examples and templates that you can use to get started. With these resources in hand, you’ll be able to craft a compelling letter that can help get your grant proposal noticed and accepted.

What is a grant proposal cover letter and why is it important?

A grant cover letter is an important document that allows you to introduce yourself and your project to a potential funding source. It is the first contact between you and the funder, so it's essential to make a good impression. A well-crafted grant cover letter can help you stand out from other applicants and demonstrate your commitment to the cause or project.

How does a well-written cover letter enhance your chances of securing a grant?

A grant cover letter is an important part of any grant proposal. It serves as the introduction to your proposal, demonstrating why your project is worth funding and how you plan to use the grant funds. A well-written cover letter stands out from other applicants and can make the difference between being awarded a grant or not.

It showcases your passion, professionalism, and alignment with the funder's objectives. It allows you to highlight key aspects of your proposal and make a compelling case for why your project should be funded.

How does a grant proposal cover letter differ from a resume or CV when applying for grant writing positions?

A cover letter is an introduction to your qualifications as a job applicant, while the resume or CV provides more detail about your education, experience, and skills. While both are important components of any job application, the cover letter should be the main focus in your presentation to a prospective employer.

The grant proposal sample cover letters letter introduces you and provides an overview of your experience and qualifications. While it should be brief, it should clearly explain why you are uniquely qualified for this job opportunity. The grant proposal cover letters letter should also demonstrate your knowledge of the company or organization, as well as how you can help them achieve their goals.

How can you grab the attention of the Grant Issuer right from the start?

When submitting a grant proposal, it is important to write a cover letter that captures the attention of the hiring manager. This letter should be concise and well-structured, giving an overview of your application or project's purpose and goals. A strong cover letter for a grant proposal can help you stand out from the competition and give you an edge in getting accepted.

Your cover letter should explain why you are the best candidate for the grant and how your proposal addresses the needs of the funding organization. Be sure to include an outline of your project objectives, a summary of how you will achieve those objectives, and any additional information about your qualifications that make you stand out from other applicants.

In addition to providing basic background information about your project, your cover letter should also give a brief overview of the project matches proposed budget and timelines. Be sure to explain how you plan to use the funds if awarded and provide any relevant data or research that supports your proposal.

Finally, your cover letter serves be sure to thank the reader for reviewing your application and offer contact information in case they have any questions or concerns. Your closing should be warm and inviting, conveying the message that you are confident in your ability to successfully complete the project.
What should be the ideal length and format for a grant writer cover letter?

How do you start a cover letter for a grant?

When starting a cover letter for a grant, it's important to make a strong first impression and capture the reader's attention. Here are some tips on how to start a good cover letter for a grant:

  1. Use a formal header

    Begin your cover letter with a professional header that includes your organization's name, address, phone number, and email.

  2. Address the funder personally

    If possible, address the cover letter to a specific person by their name and title. This shows that you have done your research and are familiar with the funder.

  3. Introduce your organization

    Provide a brief introduction of your organization, highlighting its mission, values, and track record of success. Explain why your organization is well-suited for the grant.

  4. Discuss the purpose of your project

    Clearly articulate the purpose of your project and how it aligns with the funding organization's goals and priorities. Emphasize the impact your project will have in addressing a specific need or problem.

  5. Explain the reasons for seeking funding

    Briefly explain why your organization is seeking funding and how the grant will enable you to achieve your project goals. Highlight any innovative approaches or unique aspects of your project.

Remember to keep your cover letter concise, engaging, and focused on the organization name and funder's interests and requirements. It's also essential to proofread your cover letter for grammar and spelling errors before submitting it.

What words to use when applying for a grant?

Writing a grant proposal submission cover letter can be an intimidating task. Knowing what words to use in your letter reads order to convey the right message is essential for presenting your proposal to potential funders.

A grant proposal cover letter should include basic information about you and your project, as well as answer any questions the funder may have. The focus of this document should be on how your project meets the funder’s objectives. For example, if a funder is looking for projects that will have an impact on their local community, include specific examples of how your project would do this. Include any relevant qualifications and experience you may have, as well as any other accomplishments or awards related to your project.

It is also important to tailor your grant application cover letter to the specific target audience. Consider what language would be most effective in communicating with this audience, and make sure that you are using the right tone. Use an inviting yet professional tone of voice, as if you were speaking directly to the funder.

When writing a proposal, it is important to remember that it serves as an introduction to the funder. You want to make sure you are making a good first impression and convincing them that your project is worth their investment.

Finally, don’t forget to thank right person or the funder for taking the time to consider your application. Showing gratitude and respect can go a long way in demonstrating that you understand their values and priorities.

How do I write a grant request for money?

Writing an effective grant cover letter is often the first step in securing financial support for a project or program. Crafting a clear and concise one-page written document that succinctly outlines the purpose of your grant funding request, for example can make all the difference when it comes to gaining acceptance from potential funding sources.

Before you start writing your cover letter, take some time to research the grant program you are applying to. Understand their mission and any values they prioritize, and use this thinking to frame your request for funding. Focus on how your project aligns with those goals, and what value it will bring them.

When writing your letter, keep in mind that you should explain why this project or idea is unique while also clearly outlining the details about the project, including its goal and how it will be implemented. It is also important to include a brief overview of contact person and any relevant qualifications or experience that show your organization this particular person is qualified to lead this project.

Your cover letter should include a formal introduction at the beginning, and a concluding paragraph with contact information at the end for answer questions or follow up questions. It should also include a request for funding that is both direct and polite.

Finally, submit your effective cover letter with any other required documents requested in the grant application instructions. Taking the time to craft an effective grant cover letter will help ensure that you receive serious consideration from potential funding sources.

What are the 4 elements in a grant proposal?

The four essential elements of a grant proposal are: job title, the cover letter, the project narrative, the budget and any additional attachments.

Cover Letter

A cover letter is an introductory document that outlines your organization's mission and purpose. It should also briefly describe how your proposed project meets the funder's goals and objectives. The cover letter should be brief description concise and to the point; it should not exceed more than one page.

Project Narrative

The project narrative is the most important component of any grant proposal and serves as the backbone executive summary of your submission. It should provide a detailed description of your organization, its goals, objectives and activities that will be undertaken as part of this project. You should also include a timeline and methods for evaluating the success of your project.


The budget is an important part of any grant proposal for government grants. It should provide a clear breakdown of all costs associated with the proposed project, including staff salaries, administrative fees, overhead expenses and other related costs.

Additional Attachments

In addition to the aforementioned elements, grant proposals may also require additional attachments. This could include letters of support from other organizations or individuals, evidence of need for the proposed project, and/or proof of prior successful projects you've completed. Be sure to review all necessary requirements before submitting your proposal.

Writing a successful grant proposal requires a lot of research and preparation – but the effort can be worthwhile if your proposal is accepted. Make sure to include all of these essential elements in your grant proposal for the best chance of success.

Grant Proposal Cover Letters: Dos and Don'ts

Writing a grant proposal cover letter can be a great way to introduce yourself and your mission to potential funders. However, writing an effective grant letter is no easy task. Here are some dos and don’ts that you should keep in mind when crafting your cover letter for a grant proposal.


  • Start off strong by introducing yourself and your organization in a concise yet compelling way that will draw readers in.

  • Outline the objectives of your project and how you plan to achieve them in the allotted time frame.

  • Describe the impact that this project would have on the community, as well as how it fits into the overall mission of your organization.

  • Explain why your project is unique and deserving of funding.

  • Discuss why you believe in yourself and your own potential to achieve success with this project.

  • Demonstrate why someone else should believe in you and your project as well – citing any successes or accolades that you have already achieved.

  • Highlight any awards, certifications, qualifications, or expertise that you have acquired over time which make you a worthy recipient of this grant funding.

  • Show gratitude for the reader’s consideration and sign off with a powerful closing statement to leave an impression.


  • Avoid being overly formal. You can be professional without sacrificing your authenticity and voice.

  • Don’t mention any technical details about the project that you are proposing in the cover letter itself, as these should go in the proposal itself.

  • Don’t use jargon or complex language (unless it is specific to your organization or field).

  • Don’t forget to proofread and check your grammar and spelling.

  • Don’t use the same generic template for each grant you apply for – make sure to tailor it to the specific grant and organization that you are applying to.

  • Don’t include any irrelevant information that does not pertain directly to the proposal.

  • Don’t forget to provide contact information in case they have any questions or need additional information from you.

  • Finally, don’t forget to thank them for their time and consideration!

By following these dos and don'ts, you will be well on your way to writing an effective grant proposal cover letter that will help you stand out from the crowd! Good luck on your grant writing journey!

How much does it cost to write a grant proposal?

When it comes to the cost of writing a grant proposal, it can vary depending on several factors. The fees charged by grant writers can range widely, depending on their level of experience, track record, and the complexity of the grant proposal letter.

According to various sources, the typical range for grant writing fees is between $20 per hour for new grant writers and up to $150 per hour for experienced grant writers who have a successful track record in winning grants. However, it's important to note that these rates are not set in stone and can vary based on individual circumstances.

On average, the total cost for a grant proposal of 5 to 8 pages of narrative text is approximately $1,500. This figure can be higher or lower depending on the specific requirements of the grant and the complexity of the proposal. Some grant writers may also charge flat fees for their services, which can range from $6,000 to $20,000 based on the complexity and dollar amount of time required for the particular project itself.

It's worth mentioning that grant writing fees can also be structured as hourly rates or as a combination of hourly rates and consulting fees. Hourly rates for grant writers typically range between $35 and $60, with the median rate being around $50.

It's important to keep in mind that these figures are estimates and can vary depending on the grant writer, location, and the specific requirements of the grant proposal. It's advisable to discuss the fees and negotiate the terms with the executive director and the grant writer to ensure a clear understanding of the costs involved.

Sample Grant Cover Letters

Dear [Funder's Name],

I am writing to submit a grant proposal for the [Project Name] at [Your Organization]. We are thrilled to have the opportunity to share our mission and vision with you, and we believe that our project aligns perfectly with your goals of supporting innovative initiatives in education.

At [Your Organization], our mission is to provide underprivileged students with access to quality education and resources that will empower them to succeed. The [Project Name] aims to address the educational inequities faced by students in low-income communities by implementing a comprehensive after-school program.

We are seeking funding in the amount of [Amount] to support the development and implementation of this program. With your support, we will be able to provide academic tutoring, mentoring, and enrichment activities that will enhance students' learning experiences and foster their personal growth.

The [Project Name] stands out due to its evidence-based approach and its focus on collaboration with local community partners. We have already established strong relationships with schools, parents, and other organizations in the area, ensuring that our program will have a lasting impact on the lives of the students we serve.

We have carefully reviewed the priorities and interests of [Funder's Name], and we are confident that our project aligns closely with your giving area. By investing in the [Project Name], you will not only directly support the education of underprivileged students but also contribute to the overall improvement of our community.

Thank you for considering our grant proposal. We would welcome the opportunity to discuss our project with you further and address any questions or concerns you may have. Enclosed is our detailed proposal, which provides a comprehensive overview of the [Project Name]. We look forward to the possibility of partnering with [Funder's Name] to make a difference in the lives of these deserving students.



[Your Name]

[Your Title/Position]

[Your Organization]

This is a good grant proposal cover letter for several reasons:

  1. Personalized and professional:

    The letter begins with addressing the funder by name, showcasing a personal touch. It maintains a professional tone throughout the letter.

  2. Clearly states the purpose:

    The letter clearly introduces the project being proposed and highlights its alignment with the funder's goals and priorities. It instantly communicates the purpose of the grant proposal.

  3. Concise overview:

    The letter provides a concise overview of the organization's mission and the project's objectives. It effectively communicates the need for funding and how it will address educational inequities in low-income communities.

  4. Demonstrates evidence-based approach:

    The letter emphasizes the evidence-based approach of the project and mentions the established relationships with local community partners. This demonstrates that the project is grounded in research and has the potential for long-term impact.

  5. Tailored to the funder:

    The letter acknowledges that the organization has carefully reviewed the funder's priorities and interests, showing that the proposal is specifically tailored to their giving area. This increases the chances of the funder seeing the project as a good fit.

  6. Encourages further discussion:

    The letter expresses willingness to discuss the project further and addresses any concerns or questions the funder may have. This shows a proactive approach and openness to collaboration.

  7. Encloses detailed proposal:

    The letter mentions that a detailed proposal is enclosed, providing the funder with more information about the project. This allows them to delve deeper into the specifics of the project if they wish to do so.

  8. Grateful and forward-looking:

    The letter ends with a note of gratitude for considering the grant proposal and expresses enthusiasm for the possibility of partnering with the funder. It conveys a positive and hopeful tone.

Overall, this cover letter effectively communicates the organization's mission, the project's objectives, and its alignment with the funder's goals. It presents a compelling case for funding and invites further engagement, making it the foundation of a strong grant proposal cover letter.



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